Business & Accounting Manager

Location: Milwaukee, WI, hybrid

Status: Full Time, Salaried, exempt

Reports to: General Director & CEO

Supervises: no direct reports

Works Closely with: Leadership Staff, fractional CFO, auditors

This role will appeal to someone who likes variety and has accounting experience including ledger entries. Primary responsibilities fall under accounting: managing transactions, reconciling accounts, preparing tax returns, monthly closing, and financial statements/cash flow with fractional CFO. Other responsibilities: HR documentation, onboarding process, payroll, insurance, and retirement enrollment; financial reporting to the board and Finance Committee, supported by CFO.

Job Duties

Financial Management (60%)

  • Oversee all day-to-day accounting (A/P, A/R, payroll, credit cards, expense reports, bank reconciliations).

  • Manage general ledger, month-end closings, and journal entries.

  • Prepare monthly and quarterly financial statements and dashboards for leadership and the board.

  • Coordinate with outside accountants on annual audit and tax filings (Form 990, 1099s, 1042s).

  • Support budget development and forecasting with department heads and fractional CFO.

  • Reconcile donations and ticket sales to ticketing/donation software. Confirm incoming donations, grants and reporting tasks relating to this.

  • Calculate monthly variances from the budget and report significant issues to management and board, update projections for current year operating results

  • Maintain internal financial controls and ensure compliance with GAAP and nonprofit accounting standards.

  • Oversee restricted funds and grant tracking in coordination with the development team.

Human Resources & Benefits (20%)

  • Administer employee benefits (health stipend, dental, retirement, life/disability).

  • Serve as primary contact for payroll and benefits vendors.

  • Support onboarding, exit processes, and maintain HR documentation.

  • Ensure compliance with employment laws and best practices.

  • Manage business office, bank deposits, coordinate copier and postage support

  • Act as the human resource manager for the company, including negotiating and administering employee benefits, tracking paid time off, maintaining policies

  • Coordinate the annual UPAF Allocation, Opera America survey and other surveys and reports throughout the year.

Operations & Administration (20%)

  • Manage insurance renewals (general liability, D&O, workers comp).

  • Oversee technology and office systems (software licenses, phone/internet, IT contractors).

  • Maintain vendor relationships and contract files.

  • Support the Executive Director with financial and HR data for board reports, grant budgets, and audits.

  • Present results to finance and committee and board; prepare committee chairs and general director for meetings; maintain minutes for finance and HR committee meetings

Knowledge and Skills 

  • Strong skills in Excel/GoogleWorkspace, Quickbooks, Bill.com  and accounting experience

  • Experience with all aspects of accounting, FASB; CPA  and/or Bachelor’s in accounting desirable

  • Familiarity with benefits administration and HR compliance.

  • Strong reporting skills, deadline-oriented, efficient time management, respect for confidentiality, excellent interpersonal skills

  • Enjoys helping people understand the story behind the numbers and problem solving

  • Ability to coordinate many tasks, setting appropriate priorities and completing work on schedule with attention to detail

  • Ability to work independently, exercise judgment and initiative. 

  • Demonstrate leadership in accordance with the Florentine's mission and vision. Must be a team player

  • Background with international artist paperwork helpful 

  • Assistance at company events and performances

  • Other administrative and staff responsibilities as needed. As the business evolves, so may this role. These duties may change as company leadership identifies the need at any time.

Work Conditions

  • Sitting and standing for extended periods of time

  • Ability to carry up to 20 pounds periodically (file boxes)

  • Ability to work on a computer, in an office environment

Salary and Benefits

The Business & Accounting Manager is a full‐time exempt position (salary range $65,000-75,000 based on experience). The Florentine Opera offers generous benefits and a hybrid working environment.

  • Medical (Partially covered), employee paid dental/vision, covered life and disability

  • 403b savings plan 

  • Flexible PTO, company shut down week and paid holidays.

  • Hybrid work schedule (2 days work from home/week)

TO APPLY

Please submit a resume and three references to Maggey Oplinger, General Director and CEO, Florentine Opera Company, moplinger@florentineopera.org.